October 5, 2004
To: Faculty and Academic Professional Employees
From: University of Illinois Human Resources
Re: Leave Balances on Online Earnings Statement

Vacation and sick leave balances will appear on both your October and November earnings statements. Your October earnings statement will be accessible in NESSIE on Monday, OCTOBER 11, 2004. As you review your leave balances, you will notice that the way leave information is recorded and displayed has changed with the Banner system; however, University policy concerning leave HAS NOT changed. You may review the policy as stated in the "General Rules Concerning University Organization and Procedure" at http://www.uillinois.edu/about/rules.html#sec41

To assist you in understanding the leave balance information that appears on your earnings statement, please read this message carefully.

Note: All leave amounts referenced in this email apply to full-time employees. Part-time employees accrue leave at an amount prorated to their FTE or appointment percent.

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How to read the Leave Benefits Summary on the academic earnings statement:
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** Leave accruals and balances are shown in HOURS (not days).

** Banner accrues vacation leave (VACA) by 2 days (16 hours) per pay period for full-time employees, which will total 24 days (192 hours) accrual for the full year. The maximum amount carried forward is 48 days (384 hours) for a full-time employee.

** For employees who are eligible for 25 sick days per year, Banner accrues sick leave (SICK) by 16.67 hours per pay period for full-time employees, which will total 25 days (200 hours) accrual for the full year. Usage is subtracted from the 12 cumulative days (96 hours) first. After the 12 cumulative days are exhausted, remaining usage is subtracted from the 13 non-cumulative days (104 hours). Any UNUSED cumulative sick leave is carried forward.

** The amount of leave shown as Accrued is the amount that accrued during the pay period for the earnings statement you are viewing.

** The amount of leave shown as Balance is the total of leave carried forward or "rolled" from last year PLUS the amount accrued this year MINUS any leave already reported in Banner as used this year. If an academic employee is allowed to "borrow" vacation time before it is recorded as Accrued, the leave Balance may appear as negative. If an employee leaves University employment before the leave is accrued, the value of the leave
will be deducted from final pay.

** The balance for each type of leave will be listed separately. If you are not eligible for a particular type of leave or if you have a zero balance, then that type of leave will not appear on your earnings statement. Types of leave include:

SICK - 12 days (96 hours) cumulative and 13 days (104 hours) non-cumulative sick leave. Up to 25 days per year are available for use. Your unused cumulative sick leave from last year was added into the beginning balance.

SICN - 13 days (104 hours) non-cumulative sick leave. Only leave accrued to date this year will appear, as this type of leave is not carried forward. This leave is earned only by those employees who are not eligible for cumulative sick leave.

SICC - Compensable sick leave earned by employees who accumulated compensable sick leave between January 1, 1984 and December 31, 1997.

VACA - Standard vacation leave, accrued at a rate of 2 days (16 hours) per month. An employee must be on a 12-month service contract in order to earn vacation.

VACC - Vacation leave above the employee's current maximum as reported at the time of Banner conversion. (Primarily employees who have reduced total FTE).

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Accessing your online earnings statement:
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** To view your online earnings statement, access the Compensation section of NESSIE at https://nessie.uihr.uillinois.edu/cf/comp/index.cfm and select the Earnings Statement link. For security purposes, you will need your University NetID and Password, as well as your NESSIE PIN to access your earnings statement.

Note: Your October earnings statement will be available in NESSIE by Monday, OCTOBER 11. Due to scheduled Banner downtime, employees will not be able to view online earnings statements from 6:00PM THURSDAY, OCTOBER 14 through 6:00PM SUNDAY, OCTOBER 17.

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Additional Information:
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The last appointment year was a transition year for leave reporting so please review your leave balances carefully. If you have questions, please see your unit/department HR contact. Incorrect balances that are corrected before the November pay calc will appear correctly on your November earnings statement. **Please note: if your unit/department did not report your leave balances for 2003-04, you will not see accurate leave balances on your October earnings statement.